corporate.hrhotlink.comHotlinkHR automated employment compliance and human resources tool

Features FAQ More Information TimeCert SupportInformation 1-866-439-8728 HR Hotlink Smooth Riding with HR Hotlink Home Features FAQ More Information TimeCert SupportLearn More NEW PRODUCT ANNOUNCEMENT! Automated MealRest Break Compliance NOW! HR Hotlink Created specifically for California Auto Dealerships Are You Updated and Currently Protected? Staying in Compliance with State and Federal Regulations was Never so easy Modern HR is way beyond personnel management.” Today’s HR Professionals have to navigate a modern minefield of legal compliance issues just to hire, train, and manage employees. HotlinkHR provides the most comprehensive state-of-the-art HR and compliance solution for today’s companies. Forces Best HR Practice HR Hotlink does not merely automate human resource tasks, it "forces the correct process" to assist compliance with federal and state labor regulations. Modern Regulatory Compliance HR Hotlink assures regulatory compliance through up-to-date processes and documents provided by Fine, Boggs and Perkins, LLP. NEW PRODUCT! The cost-effective, virtual timecard auditor ensuring compliance with state-specific meal and rest break rules Learn More HR Hotlink Features Free Company HR Advice Get answers to your HR questions. While you may have some limited access to help through a trade association, HR Hotlink provides the benefit of a FREE HR advice initiated by telephone or through the HR Hotlink system, through a retainer established between you and the law firm of Fine, BoggsPerkins LLP, allowing you to obtain telephone HR advice when you need it. You will get answers directly from attorneys who are experienced in labor and employment law specifics Electronic Document Management Automatically files personnel documents, policies and performance management created in the system into an electronic file cabinet for quick access Allows for other personnel and company documents to be scanned and stored in the file cabinet Allows for documents to be viewed by employee or company Automated Hiring Assures and forces the correct hiring steps Automatic application auditor identifies and flags areas of concern that require further investigation Speed loader for easy processing of high volume applications Records how many openings of each position posted and tracks status automatically Interview Guidelines including the Do’s and Don’ts of a Good Interview Electronic Signature authorization for drug and background screening and applicant agreements including customized At-Will and Arbitration agreements Automatically populates and generates authorizations for drug screenings and conditional offer Electronically submits E-Verify and background checks, automatically displays results and follow-up procedures Legal Alerts Posted and updated by Fine, Boggs and Perkins LLP to keep company HR and management informed about developments in California employment law Free Technical Support and Training Live Technical Support is always free Training is provided through live online web sessions where you work directly with an experienced trainer to make sure that your training needs are met How-to Video Tutorials and Quick Tips are included with the system Recorded training sessions available Data Security and Hosting HR Hotlink Compliance Management System utilizes an on-demand structure (SAAS model) for security and reliability. All information is securely hosted on HR Hotlink's RAID-6, load-balanced servers. Employee information and records are transmitted using a cryptographic system through Secure Sockets Layers (SSL). The data is continually mirrored and backed up in duplicate, then stored off-site at a secured data repository. HR Hotlink is SOC 2 compliant for SSAE-1 certification which is the "gold standard" for data security Email Notification Collects and consolidates all email bulletins into one daily email for company employees Sends upcoming Due and Overdue notifications for training, handbooks, policies, job descriptions, pay plans, etc. Includes the ability to automatically send email notifications to external contacts Paperless HR Automates HR paper-based processes, improving efficiency and saving time and money Management can access, review and print employee information and documents whenever needed Helps protect the environment as it simplifies your document retrieval Ban the Box Effective January 2017, Cities of Los Angeles and San Francisco have enacted the Fair Chance Initiative Ordinance, a "Ban the Box" law that significantly restricts employers when conducting a criminal background check or taking adverse employment action merely because of an applicant's criminal history HR Hotlink provides the correct steps and follow-up procedures for background screenings while ensuring all rules and regulations are executed correctly for the new ordinance Automates non-criminal background reports and then electively submits for criminal background reports Automates audits when denying an applicant based on criminal background reports Communicates automatically with applicants for all rejection and offer letters Dealership Electronic Application Convenient links are placed on dealership's web page allowing applicants to apply for job positions over the internet from anywhere Lawyer recommended California dealership application is provided. Application is customizable when needed Application is available in English and Spanish Position specific questions may be added by dealership Automatic pass and fail levels may be set for job-related and general questions Provides position specific control for attaching resumes Allows applicant search by position, dealership, location or keyword Automatic application auditor identifies and flags areas of concern that require further investigation Speed loader allows for easy processing of high volume applications Records how many are available of each position posted and tracks status automatically Automatic Interview Scheduler Automatically notifies managers by email when an applicant applies for a position in their workgroup Provides an Automatic Interview Scheduler for qualified applicants that interfaces to your Outlook calendars New Hire Documents Automatically prepares New Hire documents that can be wet-signed or electronically signed, then automatically stores into the electronic file cabinet Creates New Hire documents for any company job position Includes all Federal and State New Hire forms in English and Spanish where required Auto-populates the entire New Hire Packet Allows addition of customized company documents Allows new employee to review and electronically sign acknowledgement of associated policies Automatically updates federal and state regulatory New Hire documents Background Screening Automates non-criminal background reports and then electively submits for criminal background reports Tracks the ten-day waiting period for sending the final rejection letter if applicant is denied employment because of the background check E-Verify FREE unlimited use of HR Hotlink's fully automated E-Verify interface process Compares the employee's I-9 data to the U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility to work in the United States Archives the entire E-Verify process for each employment eligibility verification Provides case results within 3-5 seconds Dealership Handbooks Builder Builds and publishes employee handbooks with customizable legally prudent policies Automatically builds a table of contents with hyperlinks Builds Dealership handbooks and training manuals Includes the ability to upload current PDF Handbooks Tracks signing of handbooks by employees COVID-19 Symptom Checker Mobile App Symptom Checker for workplace entry easily done via smartphone, tablet, or computer Requires completion of symptom survey each workday At the end of each symptom survey, employees receive clear instructions...